Getting through the UF Health Volunteer Services application and orientation process will take careful attention and a few separate trips to the hospital. It is vital to have all UF Health staff and volunteers go through the process annually for their own safety, and for the well being of our patients. The following check list is designed to help you move through this with the greatest ease. If you have any questions along the way, PLEASE reach out to Sam Moss at sam.moss@ufhealth.org. I’m here to help!
A) Explore this semester’s opportunities and submit AIM Forms
Please be aware that some of the listed volunteer placements will continue in the virtual/hybrid format this semester. We can discuss this during your interview
- Volunteer Placement Directory
- Read the AIM Volunteer Handbook
B) April 6th 9am- Apply through AIM & UF Health Volunteer Services and schedule your interview/audition
AIM works with UF Health Volunteer Services in on-boarding our volunteers so be prepared for communications and documentation submission through both entities.
- AIM Application– Submit your AIM Application through the Volunteer Information Center (VIC): Arts in Medicine Volunteer Application
- AIM Portal Forms -Submit AIM application/orientation forms through the AIM Portal
- Email AIM– Email AIM Senior Program Manager, Sam Moss at sam.moss@ufhealth.org to set up an interview AND receive the link to register for your Information Session (musicians must audition, followed by a brief interview and details will be provided when you reach out to schedule your audition)
C) April 6th 12pm- Register for your Information Session
Follow THIS LINK to register for one of the mandatory Zoom Information Sessions with Volunteer Services. Registration is first come, first served. You will be asked to select ONE of the sessions below:
- Session 1: May 4, 2026 | 10 a.m. to 11 a.m.
- Session 2: May 4, 2026 | 2 p.m. to 3 p.m.
D) April 13-17 – Interview with Arts in Medicine
AFTER you have completed the all of the above steps in sections A and B you will interview or audition with Arts in Medicine. Your application will not move forward unless you complete all steps in sections A and B and you email AIM’s Senior Program Manager, Sam Moss- sam.moss@ufhealth.org.
During your interview, we will discuss your goals and interests with regard to volunteering with AIM. If they match with that of our program, we will try to schedule you based on your preferences and availability. You must be able to commit to one weekly activity/workshop for the entire duration of the semester. Starting Fall 2025, you must also be able to commit to an AIM placement for ONE CALENDAR YEAR (one semester off is permitted). Please note that we have a very limited number of spots available. For your AIM interview please prepare:
- your semester’s schedule
- any questions about the program you might have
- any portfolio images you would like to share
New volunteer selections will be made by end of day on April 29th. All applicants who interviewed/auditioned will be notified of acceptance status via email.
E) May 4th (ZOOM) – Attend Volunteer Services Information Session
- All AIM volunteers are required to attend a mandatory Zoom Information Session with Volunteer Services.
- Session 1: May 4, 2026 | 10 a.m. to 11 a.m.
- Session 2: May 4, 2026 | 2 p.m. to 3 p.m.
F) May 11th (IN-PERSON) – Attend Volunteer Services Onboarding Session
- May 11th-10am or 2pm
- If you are selected as an AIM volunteer, you will be required to attend an in-person Onboarding Session with Volunteer Services. Do not worry if Onboarding Session spots are full. Volunteer Services holds a few spots for accepted AIM volunteers. Volunteer Services will provide emailed instructions on how to sign up for your session.
G) May 18-20 – Obtain Occupational Health Clearance
- Visit UF Health Volunteer Services’ website to see all health document requirements.
- You will pick up your Occupational Clearance packet during your Onboarding Session.
- Bring the Occupational Health Clearance Packet and a copy of your immunization records to the temporary location of Volunteer Services (the Arts in Medicine Offices- rm 1032, 1515 SW Archer Rd Gainesville FL 32608) during the clearance period to obtain your clearance. Occupational Health will keep the copy of your immunization records. You will need to bring another copy to your placement appointment.
H) Week of May 25- Attend a Volunteer Services Placement Appointment
If you’ve been accepted, Volunteer Services will reach out to you to schedule a Placement Appointment with them. This is merely the scheduled time during which you turn in all of your paperwork including your training diplomas, Occupational Health Clearance Packet, etc. Again, refer here (Volunteer Services Requirements) for what you will need to bring.
I) Schedule to begin and purchase your AIM T-shirt or apron
- Once Volunteer Services has cleared you to start, you must contact AIM’s Senior Program Manager (Sam Moss) and your artist to let them know what your start date is and to decide where to meet for your first shift. Prior to or the day of your first shift, you will be required to stop by the AIM offices to purchase either an AIM T-shirt ($15.00 CASH ONLY) or AIM apron ($15.00 CASH ONLY). Dress code is determined by the type of discipline you are in. Familiarize yourself with AIM’s Dress Code details HERE