Volunteering with AIM

Getting through the UF Health Volunteer Services orientation process will take about two hours and a few separate trips to the hospital. The following check list is designed to help you move through this with the greatest ease. It is vital to have all UF Health staff and volunteers go through the process annually for their own safety, and for the well being of our patients.

A) Explore this semester’s opportunities

  1. Volunteer shifts
  2. Read the AIM Volunteer Handbook
  3. Submit AIM orientation forms through the AIM Portal

B) Apply through AIM &UF Health Volunteer Services ( Fall 2019 applications will close August 23rd)

  1. AIM works with UF Health Volunteer Services in on-boarding our volunteers so be prepared for communications and documentation submission through both entities.
  2. Submit your AIM Application:  Arts in Medicine Volunteer Application
  3. Visit https://ufhealth.org/college-student-volunteers and fulfill all requirements as listed, STARTING WITH STEP 3 (attending the information session is not required unless you intend to also apply to a different area of service with Volunteer Services).

C) Interview with Arts in Medicine

AFTER you have completed the above steps 1 and 2, please contact AIM Service Learning Coordinator, Sam Moss at MOSSSA@shands.ufl.edu to set up an interview (musicians must audition instead of interview). At this time we will discuss your goals and interests with regard to volunteering with AIM. If they match with that of our program, we will try to schedule you based on your preferences and availability. You must be able to commit to one weekly activity/workshop. Please note that we have a very limited number of spots available and interviews are typically conducted the first two weeks of the semester. For your AIM interview please prepare:

  • your semester’s schedule
  • any questions about the program you might have

D) Volunteer Services Interview

AFTER your AIM interview, and if you are accepted, I will submit your name to Volunteer Services and they will reach out to you to  schedule a meeting with them. This is merely the scheduled time during which you turn in all your paperwork and become official. Remember to bring the following with you to your interview:

  1. UF Health Shands Hospital online orientation certificates of completion:
    HIPAA & Privacy – General Awareness
    UF Health Volunteer Orientation
  2. The completed  Security & Confidentiality Form.
  3. The completed last page of the Code of Conduct Form.
  4. Volunteer Service Record form with Occupational Health Services clearance signatures. Forms can be picked up in the Volunteer Services office.
  5. Copy of your immunization record to include:
    Measles/Mumps/Rubella: Documentation of two (2) measles/mumps/rubella vaccinations or serological (laboratory testing) proof of immunity to measles and rubella (German measles)
    Varicella (Chicken Pox): Verification of having Chicken Pox through medical documentation of the disease OR documentation of two varicella vaccinations.
    Hepatitis B vaccine series: (required for Emergency Department, Operating Rooms and Dental Clinics.)
    tDap: Documentation of tDap vaccination given after age 11

               Proof of flu vaccination required September-April

      6.  Your AIM volunteer contract provided by AIM

E) Schedule to begin and purchase your AIM T-shirt or apron

  • Once Volunteer Services has cleared you to start, you will connect with AIM Service Learning Coordinator and your artist to coordinate your first shift. Prior to or the day of your first shift, you will be required to stop by the AIM offices to purchase either an AIM T-shirt ($10.00 CASH ONLY) or AIM apron ($10.00 CASH ONLY). Dress code is determined by the type of discipline you are in.